validate([
'activity' => 'required|string',
'activity_description' => 'required|string',
'inviting_organization' => 'required|string',
'start_date' => 'required|date',
'end_date' => 'required|date',
'num_days' => 'required|integer',
'proof' => 'nullable|mimes:jpg,jpeg,png,pdf,doc,docx,zip',
]);
// Handle the file upload if a new file is provided
if ($request->hasFile('proof')) {
// Delete old file if exists
if ($externalEngagement->proof && Storage::disk('public')->exists($externalEngagement->proof)) {
Storage::disk('public')->delete($externalEngagement->proof);
}
// Extract year from start_date
$year = date('Y', strtotime($validated['start_date']));
$username = $externalEngagement->user->name;
$originalName = $request->file('proof')->getClientOriginalName();
$fileName = $username . '_' . $originalName;
// Create path structure: year/faculty_name
$folderPath = 'proofs/' . $year . '/' . $username . '/External Engagement';
// Store file in the specified path
$proofPath = $request->file('proof')->storeAs($folderPath, $fileName, 'public');
$externalEngagement->proof = $proofPath;
}
// Update other fields
$externalEngagement->activity = $validated['activity'];
$externalEngagement->activity_description = $validated['activity_description'];
$externalEngagement->inviting_organization = $validated['inviting_organization'];
$externalEngagement->start_date = $validated['start_date'];
$externalEngagement->end_date = $validated['end_date'];
$externalEngagement->num_days = $validated['num_days'];
$externalEngagement->save();
$userRole = auth()->user()->role->name;
if ($userRole === 'Admin') {
return redirect()->route('admin.ExternalEngagementResponses')
->with('status', 'External Engagement updated successfully');
} elseif ($userRole === 'Coordinator') {
return redirect()->route('coordinator.ExternalEngagementResponses')
->with('status', 'External Engagement updated successfully');
} else {
// For regular users
return redirect()->route('faculty.ExternalEngagementResponses')
->with('status', 'External Engagement updated successfully');
}
}
public function destroy($id)
{
$externalEngagement = ExternalEngagement::findOrFail($id);
// Delete the file if it exists
if ($externalEngagement->proof && Storage::disk('public')->exists($externalEngagement->proof)) {
Storage::disk('public')->delete($externalEngagement->proof);
}
$externalEngagement->delete();
return response()->json(['success' => 'External Engagement record deleted successfully']);
}
public function getExternalEngagementResponses()
{
$user = auth()->user();
$isAdmin = $user->role->name === 'Admin';
$isCoordinator = $user->role->name === 'Coordinator';
// Query based on role
if ($isAdmin) {
// Admin sees all records
$externalEngagements = ExternalEngagement::with('user', 'department');
} elseif ($isCoordinator) {
// Coordinator sees only their department's records
$externalEngagements = ExternalEngagement::with('user', 'department')
->whereHas('user', function ($query) use ($user) {
$query->where('department_id', $user->department_id);
});
} else {
// Regular users see only their own records
$externalEngagements = ExternalEngagement::with('user', 'department')
->where('faculty_id', $user->id);
}
return DataTables::of($externalEngagements)
->addColumn('user_name', function ($externalEngagement) {
return $externalEngagement->user->name ?? 'Unknown';
})
->addColumn('department_name', function ($externalEngagement) {
return $externalEngagement->department->name ?? 'Unknown';
})
->addColumn('activity', function ($externalEngagement) {
return $externalEngagement->activity ?? 'Unknown';
})
->addColumn('activity_description', function ($externalEngagement) {
return $externalEngagement->activity_description ?? 'Unknown';
})
->addColumn('inviting_organization', function ($externalEngagement) {
return $externalEngagement->inviting_organization ?? 'Unknown';
})
->addColumn('start_date', function ($externalEngagement) {
return \Carbon\Carbon::parse($externalEngagement->start_date)->format('d-m-Y');
})
->addColumn('end_date', function ($externalEngagement) {
return \Carbon\Carbon::parse($externalEngagement->end_date)->format('d-m-Y');
})
->addColumn('num_days', function ($externalEngagement) {
return $externalEngagement->num_days ?? 'Unknown';
})
->addColumn('action', function ($externalEngagement) {
$actions = [];
// View proof button for everyone
if ($externalEngagement->proof) {
$actions[] = 'View';
} else {
$actions[] = 'No Proof';
}
// Edit button with role-appropriate route
$userRole = auth()->user()->role->name;
// Determine the appropriate route based on user role
if ($userRole === 'Admin') {
$editRoute = route('admin.ExternalEngagement.edit', $externalEngagement->id);
} elseif ($userRole === 'Coordinator') {
$editRoute = route('coordinator.ExternalEngagement.edit', $externalEngagement->id);
} else {
$editRoute = route('faculty.ExternalEngagement.edit', $externalEngagement->id);
}
$actions[] = 'Edit';
$deleteRoute = route('externalEngagement.destroy', $externalEngagement->id);
$actions[] = '';
return implode(' ', $actions);
})
->rawColumns(['action'])
->make(true);
}
public function store(Request $request)
{
// Validate the request data
$validated = $request->validate([
'activity' => 'required|string',
'activity_description' => 'required|string',
'inviting_organization' => 'required|string',
'start_date' => 'required|date',
'end_date' => 'required|date',
'num_days' => 'required|integer',
'faculty_id' => 'required|exists:users,id',
'department_id' => 'required|exists:departments,id',
'proof' => 'nullable|mimes:jpg,jpeg,png,pdf,doc,docx,zip',
]);
// Create new record
$externalEngagement = new ExternalEngagement();
$externalEngagement->activity = $validated['activity'];
$externalEngagement->activity_description = $validated['activity_description'];
$externalEngagement->inviting_organization = $validated['inviting_organization'];
$externalEngagement->start_date = $validated['start_date'];
$externalEngagement->end_date = $validated['end_date'];
$externalEngagement->num_days = $validated['num_days'];
$externalEngagement->faculty_id = $validated['faculty_id'];
$externalEngagement->department_id = $validated['department_id'];
// Handle the file upload
if ($request->hasFile('proof')) {
$user = auth()->user();
$year = date('Y', strtotime($validated['start_date']));
$username = $user->name;
$originalName = $request->file('proof')->getClientOriginalName();
$fileName = $username . '_' . $originalName;
// Create path structure: year/faculty_name
$folderPath = 'proofs/' . $year . '/' . $username . '/External Engagement';
// Store file in the specified path
$proofPath = $request->file('proof')->storeAs($folderPath, $fileName, 'public');
$externalEngagement->proof = $proofPath;
}
$externalEngagement->save();
return redirect()->route('faculty.ExternalEngagementResponses')
->with('status', 'External Engagement submitted successfully');
}
}